From 6 April 2007, it became compulsory for Landlords to join a scheme that safeguards Tenant’s damage deposits. Where a dispute arises about allocation of a deposit that cannot be resolved, the scheme refers the dispute to its dispute resolution service. An independent adjudicator examines the facts and determines how the deposit should be allocated. An Inventory and record of the condition of the fabric and content of the building at the beginning and end of a tenancy is central to this process.

eTech’s SMART Inventory software gathers the data on the PDA required to automatically create a ‘Check In’ and ‘Check Out’ report, recording an inventory of the contents and the condition of the fabric of the Building. The system uses the PDA’s on-board camera to gather photographic evidence, supplemented with pre-formatted text options. A floorplan is also created on the PDA which orientates the rooms descriptions in the inventory report.

Once the assessment has been completed on the PDA, it is transmitted to eTech via Wi-Fi. The SMART Inventory report generates automatically and is published on-line to eTech’s Inventory Portal, where further amendments can be made by the Inventory Clerk.

SMART Inventory Software Package

We take the hassle out of generating Inventories with a combined hardware and software package, backed up by first class technical and customer support. As a SMART Inventory customer, you benefit from the following:

• Free updates to SMART Inventory software sent direct to your PDA
• Free technical phone helpline and out-of-hours email support
• Free access to eTech’s Web Portal, providing on-line storage of your
  Inventories generated through SMART Inventory
• Optional TomTom software using PDAs inbuilt GPS receiver
• Flexible range of hardware supply packages
• 24 hour exchange service for damaged hardware (please refer to our T&Cs).

SMART Inventory is charged at £5.50 plus VAT per in-going or out-going report generated with monthly Direct Debit billing.